Planning notes · July 2026
The embroidery bar run of show, hour by hour
Copy this timeline into your production schedule and adjust the clock to your doors. It assumes the most common booking — a hybrid station serving an evening event — and it is the same sheet our own crew works from.
T-minus 7 days to T-minus 90 minutes
T-7 days: stitch files final. You’ve approved test-stitch photos on the actual blanks; menu cards go to print. T-3 days: blank counts confirmed against final RSVP; venue COI delivered; power and placement confirmed with your venue contact in one email you’re cc’d on. T-90 min: crew at dock. Machines roll in on two carts, the counter builds in about twenty minutes, thread wall and garment staging take the rest. T-30 min: test stitch on each head using a sacrificial blank — tension verified on the fabric guests will actually receive. T-10: finished sample pieces staged on the rack, menu cards fanned, crew in event dress.
Hour one to last call
Hour one is browse-heavy: guests orbit, touch blanks, photograph the machine mid-stitch. Output runs below capacity and that’s fine — the display rack is being built. Hour two is the rush. The press carries quick patch and chenille requests while both needles run monograms back to back; the intake rack absorbs overflow (“drop your hoodie, back in 25”). Final hour: we announce last call for machine pieces 45 minutes out — a six-to-nine-minute stitch needs runway — while the press serves until the final ten. Unclaimed intake pieces get finished, bagged and labeled, handed to your coordinator with a checklist.
Teardown runs 45–60 minutes, quiet enough to happen during a closing speech if the schedule demands. The corner is returned bare — venues remember vendors by their exits, and so do the planners who book twice. Staffing hours across this whole arc bill at the flat $250/hr from the pricing page; capacity assumptions behind the rush plan are in the throughput answer. Want this timeline pre-filled with your event’s clock? Send the brief and it comes back annotated.